ATS resume questions, answered by recruiters

What is an ATS?

An Applicant Tracking System is the software recruiters use to store, parse and screen applications. Roughly 75% of Fortune 500 companies filter CVs through an ATS before a human sees them.

How does an ATS read a CV?

It converts your PDF or DOCX into plain text, splits sections (Experience, Education, Skills), extracts dates and titles, and matches keywords against the job description. Anything the parser can't read — images, columns, headers, icons — is silently dropped.

What breaks ATS parsing

  • Two-column layouts and side panels
  • Text inside images or icons
  • Headers/footers with dates or contact info
  • Fancy fonts and custom bullet symbols
  • Tables for job history
  • Non-standard section titles ('Career Journey' instead of 'Experience')

What ATS parsers reward

  • Single-column layout
  • Standard section titles: Summary, Experience, Skills, Education
  • Exact keywords from the job description (used honestly)
  • Clean dates in MMM YYYY format
  • PDF exported from text (not scanned)

FAQ

Can I game the ATS with white text keywords?

No — modern ATS parsers strip formatting, and recruiters see the plain text. Hidden keywords get you flagged, not through.

Should I include a photo?

In the US, UK, Canada and Australia: no. In much of the EU and LATAM: optional. ResumAI has region-specific templates for both.

PDF or DOCX?

PDF exported from text is the safest choice — it renders identically everywhere. Only use DOCX if the employer specifically requests it.

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